Attach Vendor Payment Reports to Payment History: Canada

You can have the system automatically attach an electronic copy of payment information to payment history records when generating vendor payments in Accounts Payable.

The type of payment information attached to the payment history differs depending on the type of payment. For cheque payments, the system attaches a non-negotiable copy of the cheque to the payment history record. For EFT payments, the system attaches a copy of an EFT remittance report. For payment service payments, the system attaches a copy of a payment service remittance report. Attachments are in PDF format.

The system attaches reports to the payment record in the AP Payment Posting form once you print cheques or download EFTs and/or payment service files. When you post the AP Payment Posting batch, the system moves the attachment to the payment history record in the AP Payment History form.

  1. From the main menu, select Accounts Payable > Programs > AP Company Parameters.
  2. In the AP Company Parameters form, click on the Payment Reports tab.
  3. Select the Attach Vendor Payment Report to Pay History check box.
    The system enables the remaining fields on form.
  4. In the Vendor Pay Attachment Type ID field, enter the attachment ID or press F4 to select from a list of attachment types.
    Note: By adding an attachment type, you are able to apply security to attachments. For more information on attachment types, see DM Attachment Types. If you do not apply an attachment type and set security, all users with access to vendor pay history will be able to view these attachments.
  5. In the Report title for Cheque Print by Vendor field, enter the report to use for creating the cheque print report that is attached to the payment history record or accept the default AP Cheque by Vendor - Canada report. Press F4 to select from a list of valid reports.
    If this field is blank, the system uses the AP Cheque by Vendor - Canada report.
  6. In the Report title for EFT Remittance by Vendor field, enter the report to use for creating the remittance report that is attached to the payment history record or accept the default AP EFT Remittance Vendor - Canada report. Press F4 to select from a list of valid reports.
    If this field is blank, the system uses the AP EFT Remittance Vendor - Canada report.
  7. In the Report title for Payment Service Remittance by Vendor field, enter the report to use for creating the remittance report that is attached to the payment history record. Press F4 to select from a list of valid reports.
    If this field is blank, the system uses the AP Credit Service Remittance by Vendor report.
The system uses the above settings when attaching reports to payment history.