Description

Enter the description of this invoice item, up to 30 characters. Initially defaults the header description, but may change depending on the line type entered.

  • Job – If you checked the Default Header Description to Lines on Job Type box in AP Company Parameters, the header description will be used as the line description. If you did not check this option, the phase description will default as the line description.

  • Inventory – Defaults the material description.

  • Expense – Defaults the header description.

  • Equipment, EM Work Order – If you checked the Default header description to lines on equipment typebox in AP Company Parameters, this field defaults the header description. If you did not check this option, this field defaults the cost code description.

  • PO & SL – Defaults the PO item description or SL item description, respectively.

  • SM Work Order - Defaults the header description.

If you specify a material for the line, the description defaults as follows:

  • Job, Inventory, Expense, or SM Work Order – Defaults the material description from HQMT (HQ Materials). If an non-valid material is entered (does not apply to Inventory lines), the description will default as 'Not in material file'.

  • Equipment or Work Order – Defaults the material description from EMEP (Equipment Parts), HQMT (HQ Materials), or POVM (PO Vendor Materials). If a work order may also default from EMWP (Work Order Parts). If the material exists in more than one table, it will use the description from the first table in which the material is located. For example, if the material exists in both Equipment Parts and Vendor Parts, but you select the material from Vendor Parts in the F4 lookup, it will return the description from Equipment Parts because EMEP is checked before POVM.