(Click here for the field definition for Australian or Canadian users.)

Specify the total amount for this invoice item, or accept the default. If unit of measure is other than LS (lump sum), changes to the Gross amount will cause the unit cost to be recalculated.

Purchase Order Lines

If you enter a Gross amount and the item's units are 0.00 and the UM is not LS, you will receive a warning that 'entering gross amount without units could cause problems, and that for Job Type items, it will cause committed costs to be improperly updated'. However, entry is allowed.

In addition, the invoiced amount for each item is checked to see if it exceeds the current total cost of the PO item and/or PO. If it does, a warning is displayed, but the entry is accepted. However, if the Allow Transactions to Exceed Item's Current Total Cost and/or Allow Transactions to Exceed PO's Current Total Cost boxes are unchecked in AP Company Parameters, you will be unable to post the batch until the invoiced amounts are corrected.

The invoiced amount will also be checked to see if it exceeds the PO's received amount. If it does, a warning is displayed. If the Allow Invoiced to Exceed Received box is checked in AP Company Parameters, the entry will be allowed. However, if unchecked, you will be unable to save the line until the invoiced amount is corrected.

Subcontract Lines

The invoiced amount for each item will be checked to see if it exceeds the current total cost of the subcontract item or subcontract. If it does, a warning is displayed. If the Allow Transactions to Exceed Current Total Cost box is checked in AP Company Parameters, the amount will be allowed. Another check will be done at the header level once all items have been entered and accepted. If the total of all items exceeds the total remaining amount available on the subcontract, another warning is displayed. Total amount will be allowed if the “Allow transactions…” flag is checked. This verification allows for the condition of a deduct item (subcontracts) not invoiced, which could then result in an overpayment.

SM Work Order Lines

This amount will be sent to the specified SM work order as "actual cost". If you also entered taxes and a miscellaneous amount (with Included box checked) for the line, those amounts will be included in the actual cost sent to SM.