Payment Address

If you check the Override Payment Address box, the system enables the following fields and you may enter an override address.

  • Name - Enter an override name here, up to 60 characters. Overriding the name will allow the system to use a single vendor for one-time purchases from various vendors. If you do not enter anything here, the name defaults from AP Vendors ( Name field, Payment Address section) when you save the record.

  • Add'l Info - Enter override information, up to 60 characters. Information that you enter here is included when printing checks for this vendor (e.g., Attention line, Garnishment Case #, etc.). If you do not enter anything here, the name defaults from AP Vendors ( Add'l Info field, Payment Address section) when you save the record.

  • Address - Enter an override address here, up to 60 characters. If you do not enter anything here, the name defaults from AP Vendors ( Address field, Payment Address section) when you save the record.

  • City - Enter an override city here up to 30 characters. If you do not enter anything here, the name defaults from AP Vendors ( City field, Payment Address section) when you save the record.

  • State - Enter an override state. The state must be valid as defined in HQ States. The system validates the state based on the Default Country field in HQ Company Setup for the active company. If it is not valid, an error will display but the system will allow entry. At that point, you must enter a valid country for this state in the Country field.

If you do not enter anything here, the name defaults from AP Vendors ( State field, Payment Address section) when you save the record.

  • Zip Code - ( Postal Code ) Enter an override zip code, up to 12 characters. If you do not enter anything here, the zip code defaults from AP Vendors ( Zip Code field, Payment Address section) when you save the record.

  • Country - Enter an override country, up to 2 characters. You must enter a country in this field when the address exists outside the Default Country specified in HQ Company Parameters for the active company. The country must be valid for the specified state (e.g., state, province, territory) as defined in HQ States.

Note:

If you enter any overrides in the above fields, a separate check will print for each transaction for the same vendor in the payment batch.

Note:

If you entered a value in the Address Seq # field, the system disables these fields and it automatically defaults the information from the Payment Address section in AP Vendors.

Note:

If you have Internet access, you can click the Map button for direct access to the default map site for your login (as defined in User Options, Main Menu). The map will default the approximate location of the specified country and address. If a country is not specified, attempts to locate the country is based on the Default Country field in HQ Company Setup.