If you distributed the PO item to multiple lines, enter the applicable line number. Press F4 to see a list of valid line numbers. If you have not distributed the PO item to multiple lines, this field will default automatically to 1 and the system will not allow you to change the number.

If you have not already distributed the PO item to multiple lines, and want to, press F5 from this field to access the PO Item Distribution form. Use that form to distribute the item among multiple lines. You can also select Open PO Item Distribution from the Tasks drop-down on the toolbar. When you save your changes, and exit the PO Item Distribution form, the PO line on this form refreshes to display the updated data. For more information, see PO Item Distribution.

If you initialized the purchase order via the AP Purchase Order Initialize form (accessed by selecting File > Initialize from PO from the Line # field), the system automatically populates the PO, PO Item, and PO Item Line fields with the appropriate values. If you initialized by Receiver #, the system also populates the Rec # field with the specified receiver number. The Rec # field is display only and therefore, cannot be edited.