Add a Single Invoice to the On-Cost Workfile

You can manually add invoices to the on-cost workfile so that you can evaluate and edit them as needed.

Note: The system will not let you add an invoice to your on-cost workfile that already exists in another on-cost workfile.
  1. From the main menu, select Accounts Payable > Programs > AP On-Cost Workfile.
    The AP On-Cost WorkFile Detail form displays.
  2. In the header Grid tab, enter the invoice's posted month in the Month field or press F4 to select from a list of available months.
  3. In the AP Trans field, enter the AP transaction number or press F4 to select from a list of AP transactions for the specified month.
    Note: If you are using the F4 lookup to add an invoice whose lines are not set as subject to on-cost (that is, you did not select the Subject to On-Cost check box in the AP Transaction Entry form), the invoice's transaction numbers will not display in the F4 lookup. However, you can manually enter a number to bring the invoice into the workfile.
    The invoice is added to the grid and the system populates the second grid with all lines associated with the invoice.
  4. Save the record.
    The system defaults the invoice lines to the detail grid automatically.
  5. Repeat steps 1-4 to add additional invoices as needed.
Once you have added your invoices to the workfile, you can review and edit them as needed.