(Click here for the field definition for Australian and Canadian users.)
Entry in this field is not required.
For Purchase Order lines, if you enter a gross amount and the item's units are 0.00 and the UM is not LS, you will receive a warning that 'entering a gross amount without units could cause problems, and that for Job Type items, it will cause committed costs to be improperly updated'. However, entry is allowed.
In addition, the invoiced amount for each item is checked to see if it exceeds the current total cost of the PO item and/or PO. If it does, a warning is displayed, but the entry is accepted. However, if the Allow Transactions to Exceed Item's Current Total Cost and/or Allow Transactions to Exceed PO's Current Total Cost checkboxes are not selected in AP Company Parameters, you will be unable to post the batch until the invoiced amounts are corrected.
The invoiced amount will also be checked to see if it exceeds the PO's received amount. If it does, a warning is displayed. If the Allow Invoiced to Exceed Received checkbox is selected in AP Company Parameters, the entry will be allowed. However, if not selected, you will be unable to save the line until the invoiced amount is corrected.
For Subcontract lines, the invoiced amount for each item will be checked to see if it exceeds the current total cost of the subcontract item and subcontract. If it does, a warning is displayed, but entry is accepted. However, once the invoice is approved and added to an AP batch, if the Allow Transactions to Exceed Current Total Cost checkbox is not selected in AP Company Parameters, you will be unable to post the batch until the invoiced amounts are corrected.
For SM Work Order line, this amount is sent to the specified SM work order as "actual cost". If you also entered taxes and a miscellaneous amount (with Included box checked) for the line, those amounts will be included in the actual cost sent to SM.
If the SM work order is job-related, the system will update the resulting actual cost to Job Cost using the phase and JC cost type associated with this line.