Specify the payable amount for this invoice item, or accept the default. If unit of measure is other than LS (lump sum), changes to this amount will cause the unit cost to be recalculated.

Purchase Order Lines

If you enter an amount and the item's units are 0.00 and the UM is not LS, the system provides a warning, but entry is allowed.

The invoiced amount for each item is checked to see if it exceeds the current total cost of the PO item and/or PO. If it does, a warning is displayed, but the entry is accepted. However, if the Allow Transactions to Exceed Item's Current Total Cost and/or Allow Transactions to Exceed PO's Current Total Cost check boxes are selected in the AP Company Parameters form, you will be unable to post the batch until the invoiced amounts are corrected.

The invoiced amount will also be checked to see if it exceeds the PO's received amount. If it does, a warning is displayed.

If the Allow Invoiced to Exceed Received check box is selected in the AP Company Parameters form, the entry will be allowed. However, if not selected, you will be unable to save the line until the invoiced amount is corrected.

Subcontract Lines

The invoiced amount for each item will be checked to see if it exceeds the current total cost of the subcontract item or subcontract. If it does, a warning is displayed. If the Allow Transactions to Exceed Current Total Cost check box is selected in the AP Company Parameters form, the amount will be allowed. Another check will be done at the header level once all items have been entered and accepted. If the total of all items exceeds the total remaining amount available on the subcontract, another warning is displayed. Total amount will be allowed if the “Allow transactions…” check box is selected. This verification allows for the condition of a deduct item (subcontracts) not invoiced, which could then result in an overpayment.