Reviewer Group

The Reviewer Group field on the AP Unapproved Invoice Entry form, Info tab of Invoice Header section.

Optional field.

Enter a reviewer group for this invoice if you want all reviewers (group or individual) to be added to each line (current and subsequent).

Reviewer groups (and reviewers) removed from the header Reviewer tab will cause the reviewers and the reviewers in the group to be removed from every line. The system will then check if there are any remaining reasons to justify retaining reviewers on the line and retain them if any are found (job, vendor, etc.).

Press F4 for a list of active reviewer groups. Press F5 to access the HQ Reviewer Group form for reviewer-group management.

All reviewers from the group without an assigned threshold amount display on the Reviewers tab in the header and default from there onto each line. For more information on setting threshold amounts, refer to About Thresholds for Unapproved Invoices.

Note: If you have defined rejection notification recipients for this group in HQ Reviewer Groups (Email Options for Rejection section), the system will send email notifications to the specified recipients when reviewers in this group reject this invoice in AP Unapproved Invoice Review. For more information, see the F1 help for the Rejected check box in AP Unapproved Invoice Review.

Re-Adding Reviewers to an Invoice/Line

If you delete a reviewer from an invoice header or invoice line that was initialized via a reviewer group, you can manually add the reviewer back to the invoice header or applicable invoice lines as needed.

However, if you use the AP Unapproved Invoice Status form and plan to filter by responsible person, you cannot use the manual method to re-add reviewers to the invoice/line, as it will result in the invoice being excluded from the result set when filtering by the responsible person associated with that reviewer group.

Instead, you must delete the reviewer group from the invoice/line, save the record, and then reassign the reviewer group to the invoice/line. This ensures that all reviewers in the group are properly initialized to the invoice/line. Then when filtering by that responsible person in AP Unapproved Invoice Status, the invoice is included in the filtered results.

HQ Reviewer Groups