Reject

Select this check box to reject this invoice line. If you rejected the invoice at the header level, all lines on the invoice are automatically marked as rejected. Use the "Rejection Reason" column (right) to indicate why the invoice line is being rejected. You can also use the Line Notes column to enter more detailed information about the rejection.

Note: Once a line is rejected, corrections can be made in AP Unapproved Invoice Entry. Use the Reviewer tab to remove the checkmark from the Reject check box. Once the Reject box is unchecked, the invoice line will be available for review again.

Do not select this check box if you are not rejecting this invoice line.

When you reject an invoice, if you have selected rejection notification recipients in HQ Reviewer Groups (Email Options on Rejection section), the system sends rejection notifications to the selected recipients as follows:
  • If an invoice is rejected at the header level, a rejection notice is sent for the header reviewer group only. If no header reviewer group exists, then no notification is sent.
  • If an invoice is rejected at the line level:
    • and the line reviewer group differs from the header reviewer group, one rejection notice is sent for line reviewer group and one notice is sent for the header reviewer group.
      Note: For emails sent to responsible persons and reviewers, if the header reviewer group and line reviewer groups differ, but the responsible person or reviewer exists in both groups, that responsible person or reviewer will recieve two email notifications.

      If both the reviewer groups are the same, only one notification is sent.

    • If there is no reviewer group at the line level, but there is at the header level, the system will send a notification for the header group.
    • If there is a reviewer group at the line level, but none at the header level, a rejection notification is sent for the line reviewer group.