Rejected

Rejected check box on the AP Unapproved Invoice Review form, Invoice Header grid.

Select this check box to reject this invoice. Use the Rejection Reason column (right) to indicate why the invoice is being rejected. You can also use the Invoice Notes column to enter more detailed information about the rejection.

Note: Rejecting invoices at this level causes all lines for the invoice to be automatically rejected. However, removing the checkmark from this box does not automatically uncheck the invoice lines; they must be done manually.

Do not select this check box if you are not rejecting this invoice.

When you reject an invoice, if you have selected rejection notification recipients in HQ Reviewer Groups (Email Options on Rejection section), the system sends rejection notifications to the selected recipients as follows:
  • If an invoice is rejected at the header level, a rejection notice is sent for the header reviewer group only. If no header reviewer group exists, then no notification is sent.
  • If an invoice is rejected at the line level:
    • and the line reviewer group differs from the header reviewer group, one rejection notice is sent for line reviewer group and one notice is sent for the header reviewer group.
      Note: For emails sent to responsible persons and reviewers, if the header reviewer group and line reviewer groups differ, but the responsible person or reviewer exists in both groups, that responsible person or reviewer will recieve two email notifications.

      If both the reviewer groups are the same, only one notification is sent.

    • If there is no reviewer group at the line level, but there is at the header level, the system will send a notification for the header group.
    • If there is a reviewer group at the line level, but none at the header level, a rejection notification is sent for the line reviewer group.