About Accounts Payable Checks

There are three ways to record checks in the Accounts Payable (AP) module.

  • Computer-generated checks - the typical procedure in AP is to enter invoices and create computer-generated checks for those invoices. The system prints these checks automatically based on invoices/transactions entered in the AP Transaction Entry, AP Recurring Invoices, or AP Unapproved Invoice Entry forms. Use the AP Check Print form to select the invoices to pay and to print the checks.
    Note: Computer-generated checks are designed to print on special check forms. Specifications and ordering information is provided prior to system installation, or you can contact Viewpoint Support for more information.
  • Prepaid checks - these are payments that were issued on invoices/transactions that have yet to be entered into the system. For more information, see AP Prepaid Process .
  • Manual checks - checks that you have hand-typed or hand-written for invoices already set up in the system for payment. You can record this type of check in the AP Payment Posting form.
    Note: If you do not want the manual check amount to be reduced by a displayed discount amount, you can use the AP Payment Control Detail form to change the discount amount before you record the payment in the AP Payment Posting form.

For more information on processing checks in AP, see Processing AP Invoices.