The Write-Off Type section on the AR Automatic Write-Off form.

• Write Off By Finance Charge – Select this option to write off finance charges (fully or partially). Selecting this option enables the "FC By (%), Apply to All Lines" and "FC By (%), Amt Applied Starting at Line 1" check boxes below. How you set these options, along with the value entered in the FC Amount or FC Percentage field will determine how finance charges (invoice type "F") are written off. If neither of the "FC By (%).." options is selected and”

  • The FC Amount or FC Percentage field’s amount is set to 0.00, the system will sum finance charges for each line. If there is a finance charge due for the line, the system will compare the finance charge due with the line's actual amount due (less retainage), and create a write-off transaction for the line either equal to the finance charge due or the line's actual amount due, whichever is less.

  • The FC Amount or FC Percentage field’s amount is greater than 0.00, the system will distribute the write-off amount to each line beginning with line #1 and progressing to each successive line until the specified write-off amount has been fully distributed. Remaining lines will be left untouched.

For information on how the system writes off finance charges using the "FC By (%), Apply to All Lines" and "FC By (%), Amt Applied Starting at Line 1" options, see the F1 help for those check boxes.

• Write Off By Invoice Balance – Select this option to write off individual invoice balances. Any invoices with a date less than the 'older than date' and a total amount due (including retainage) equal to or less than the 'balance less than' amount will be written off. Does not include 'on account' transactions.

• Write Off By Account Balance – Select this option to write off account balances. Sum the amounts due all eligible invoices (those with an invoice date less than the 'older than date'), and if the total amount due is equal to or less than the specified 'balance less than' amount, apply a 'write-off' transaction against any eligible invoice lines that are not paid in full. This will effectively write off the account balance.