GL Account

Specify the GL account to credit or debit for this transaction, or accept the displayed default:

  • Non-Contract– Defaults the Revenue account defined for the receivable type assigned to the specified customer.

  • Contract – Defaults the Open Revenue Acct or Closed Revenue Acct (if job/contract closed and you allow posting to closed jobs) specified for the department assigned to the contract item (in JC Contract Items). This default may only be overridden if the “Allow GL Account Override” option is checked on the GL Revenue tab of JC Company Parameters. Otherwise, this field is disabled.

Note: If this is a previously posted transaction and the posted job is closed, this field may default the Open Revenue Acct; however, the batch process will correctly post the line's amount to the Closed Revenue Acct.

  • Credit Memo – Defaults the Revenue account from the original invoice item to which the credit memo is being applied. If a contract-related transaction, this default may only be overridden if the “Allow GL Account Override” option is checked on the GL Revenue tab of JC Company Parameters. Otherwise, this field is disabled.

  • Write-Off – Defaults the WriteOff account specified for the receivable type assigned to this AR company (AR Company Parameters). If a contract-related transaction, this default may only be overridden if the “Allow GL Account Override” option is checked on the GL Revenue tab of JC Company Parameters. Otherwise, this field is disabled.

Note: If you are writing off finance charges (manually or using the 'auto write-off' feature), this field will default the WriteOff account assigned to the line's receivable type (in AR Receivable Types). However, the account that is actually debited for the write-off amount will be the FC WriteOff account specified for the receivable type. This 'switch' occurs during batch processing. Once you validate the batch, if you review the audit lists, you will note that the "AR Invoice Audit List" will show the 'Write Off' account specified in the transaction line. However, the "AR GL Invoice Distribution List" will show the actual account being debited as the 'FC WriteOff' account.