The audit options determine when new records of changes are added to the HQ Master Audit (HQMA) database table. For example, if you change a setting on the company parameters form, the system creates a new record of the change in the HQMA table.

You can view records in the HQMA table using the HQ Audit Detail report in the HQ module. See About Viewing the Master Audit Log for more information about viewing audit records in the HQMA table.

The following is a detailed list of the audit options.

  • Companies – This option is disabled and will always be checked. Any changes made to the AR Company Parameters program will be tracked in the Master Audit file.

  • Customers - Check this box to keep an audit trail of changes to the AR Customers table.

  • Receivable Types - Check this box to keep an audit trail of changes to AR Receivable Types.

  • Transactions - Check this box to keep an audit trail of transaction details. This will track any changes made to transactions within AR posting forms (AR Invoice Entry, AR Cash Receipts, AR Finance Charges, AR Release Retainage).

Note: When setting up a company, the entry of invalid data in certain fields will cause a warning; however, entries will be allowed and you will be able to save the record. This primarily applies to (but is not limited to) required data such as the ‘interface to’ companies and journals, since it is sometimes necessary to set up the company information before you can set up the data being requested.