Audit Reports

Audit reports are generated when the batch is validated and identify the information that will be updated when the batch is posted. The availability of each audit report is determined by the batch source (i.e., the posting form) and the information posted to entries in the batch. It is recommended that you print the audit lists prior to posting the batch since they will not be available once you have processed the batch. The following lists are available for printing:

  • Batch List — Prints the CM Outstanding Entry Audit List or CM Transfers Audit Lists, depending on the batch source (i.e., the posting form). Shows related information for each entry in the batch, with totals by account and batch.

  • GL Account Distribution — Prints the CM GL Outstanding Entries Distribution List or CM GL Transfer Distribution Lists, depending on the batch source. Shows distribution information from the batch by GL account.

  • Error List—Lists the sequence number and the error message for any entries where errors were found in the validation process. Errors must be corrected before the batch can be posted.

Note: Users who have access to batch processing forms do not automatically have access to the related audit reports. It is recommended that if they will be processing batches, you give them access to the related audit reports using VA Report Security. If users do not have access, they will receive an error message when trying to preview/print those reports to which they do not have access. In addition, if using the ‘Attach Batch Report to HQ Batch Control’ feature (assigned in CM Company Parameters), restricted access to one or more audit reports will prevent the user from posting the batch.

Preview/Print Lists

Preview – Click this button to view the selected list(s).

Print – Click this button to print the selected list(s). You can also print the lists via the Preview screen.