About the GL Account Parts Form
Use the GL Account Parts form to identify the different parts of your account code.
The format of your account code will have been defined by Viewpoint at the time of implementation.
The standard format, if not changed during implementation, is 5R.2LN2LN. In this format:
Part 1 is the base account, which is the first 5-character right-justified part, followed by a period.
Part 2 is a 2-character left-justified profit center part.
Part 3 is a second 2-character left-justified profit center part.
After the parts are defined, instances of the accounts are set up.
Setting up account parts on the Info tab
Use the Info tab to set up account parts.
With the example above, on the Info tab, you might set up Part 1 to be “Account,” and Parts 2 and 3 could be the types of profit center, such as “Division,” “Department,” or “Location.”
Setting up instances of the account parts on the Instances tab
Use the Instances tab to set up the instances of the base account and the profit centers. For example, Part 2 might be Division, with instance 01 being Commercial and instance 02 being Residential. Part 3 might be Location, with instances representing different districts or counties, or even different areas of the country (e.g. 01 for West Coast, 02 for Mid-west, 03 for East Coast, etc.).
Assigning major and minor categories to account part instances
You can also use the Instances tab to assign major and minor categories (set up in GL Report Categories) to each instance of a GL Account Part 1. These categories can then be used to categorize and group financial statement sections within specific reports. For more information, see GL Report Categories.