Interface Billing Invoices

You can interface, change, and re-interface invoices as often as necessary using the JB Interface form.

The GL Close form does not allow a month to close if there are any invoices that require interfacing for the month. Additionally, you can also change and re-interface billings that are in a closed month. However, closed month billings must re-interface to a month that is open in both JC and AR. Because the batch selection form automatically defaults the closed month, make sure to change the batch month to an open month before interfacing.

The grid on the Interface tab displays invoices that require interfacing. Use the grid filtering options to view and select invoices for interfacing.

Note: The status column in the invoice grid displays the status for each invoice. Valid status codes include:
  • A - Active Invoice

  • C - Previously interfaced invoice with changes

  • D - Previously interfaced invoice marked for deletion

Changing the notes on an invoice causes the transaction status to become C-Change and display on the grid. Re-interface the invoice to update the changes.

  1. From the JB Interface form, enter a bill month to restrict interfacing to in the Bill Month field.
  2. (Optional) Check the Restrict by Process Group box to display a specific process group’s invoices. Enter the process group in the Process Group field.
  3. (Optional) Check the Include Billings with Blank Invoice Numbers box to see all invoices (both T&M and Progress) without an assigned invoice number. This is useful for tracking non-interfaced billings, which cause errors when trying to close a month in GL (due to missing invoice numbers). While this box is checked, the system disables the Post button as well as the Interface checkbox for each item in the grid.
  4. Check the Interface box for each invoice in the grid that you want to interface. You can also check the Interface all bills box to automatically check the Interface box for all invoices in the grid.

    Click Post. The Batch Selection form appears.

  5. Create a new batch with the appropriate batch month and process the batch as normal. All selected invoices no longer display in the grid.
    Note: The Batch Selection form automatically defaults the month of the interfacing batch. If you are interfacing billings from a closed month, change the default month to an open month (must be open in both JC and AR). Otherwise, an error will display.
For more information about the JB Interface form, see JB Interface Form.