Audit Reports

This field prints distribution information about the batch sorted according to updates to other modules.

Note: If there are no entries in the batch, you cannot print the audit lists. It is recommended that you print the audit lists before posting a batch; once the batch is posted, the audit lists are no longer available.

The following audit lists are available when processing JB batches. If a list is disabled, that particular list is not available for the current batch. To print or preview a report, select the appropriate check box.

  • Batch List - Prints the JB AR Invoice Audit, showing for each billing/invoice, the units and amounts for each item that updates to AR. For invoices with a status of “C-Change”, the report shows both the old and new billing information.

  • Job Cost Distribution - Prints the JB JC Distribution List, showing contract revenue billed (units and amount), retainage, and tax for each contract and item.

  • General Ledger Distribution - Prints the JB GL Distribution List, showing the GL accounts that the interface updates.

  • Error List - Lists the sequence number and the error message for any entries where errors were found in the validation process.

Note: Users who have access to batch processing forms do not automatically have access to the related audit reports. It is recommended that if they will be processing batches, you give them access to the related audit reports using VA Report Security. If users do not have access, they will receive an error message when trying to preview/print those reports to which they do not have access. In addition, if using the ‘Attach Batch Report to HQ Batch Control’ feature (assigned in JB Company Parameters), restricted access to one or more audit reports will prevent the user from posting the batch.