GL Account

Enter the GL account to charge for this purchase order item line. The system uses this account as the default account in AP Transaction Entry - the PO module does not update GL.

The default for this field depends on the value in the Type field.

  • 1-Job – Defaults from the JC Departments form, and based on the phase or cost type on the PO item line. You can override this default if the Allow GL Account Override when Posting Costs box in JC Company Parameters is checked. If the default is blank, the system allows entry, but disables the field when you save the record.

  • 2-Inventory – For this type, this field defaults from IN Locations . You can override this default if you checked the Allow GL Account Overrides box in IN Company Parameters . If the default is blank, the system allows entry, but disables the field when you save the record.

  • 3-Expense – Defaults from the AP Vendors. You can override the default as necessary.

  • 4-Equipment & 5-EM Work Order – For these types, the field defaults from the EM Department file, based on cost type, and cost code (if applicable). You can override this default if you checked the Allow GL Account Override box in EM Company Parameters ; otherwise, the system disables the field. If the default is blank, the system allows entry, but disables the field when you save the record.

  • 6-SM Work Order - Defaults the WIP account from the SM department assigned to the service center or division specified on the SM work order. The system determines the default as follows:

    1. If you specified a division on the work order scope and an alternate department is assigned to the division, the system will first look for an override WIP account for parts based on the call type assigned to the work order scope. If an override account is found for the call type, it will default here.

    2. If no override WIP account is found for the call type, the system will use the standard WIP account for parts defined at the department level (in SM Departments, Info tab).

    3. If no alternate department is assigned to the division, the system will then use the department assigned to the service center to determine the default WIP account using the same process defined in steps 1 & 2 above.