Description

Enter a description for this purchase order item. The description can be up to 60 characters long.

If you enter a material in the Material field, this field defaults the material's description from HQ Materials. If you enter a non-valid material (not applicable for Inventory lines), this field defaults as 'Not in material file'. If you do not specify a material (not applicable for Inventory lines), this field defaults as null.

Other factors (line type and material chosen) will affect how this field defaults. The following discusses the default settings for each line type.

Job, Inventory, Expense, and SM Work Order Lines

The default settings for job, inventory, and expense lines follow this hierarchy.

  • If you entered a valid vendor material in the Vendor Matl field, this field defaults from the Description field in PO Vendor Materials.

  • If you entered a valid vendor material in the Vendor Matl field and the vendor material UM does not equal the Purchase UM in HQ Materials, this field will default the description from the lowest UM record for the vendor/material group/material in PO Vendor Materials.

Equipment Lines

The default settings for equipment lines follow this hierarchy.

  • If you entered a valid vendor material in the Vendor Matl field, this field defaults from the Description field in PO Vendor Materials.

  • If you entered a valid vendor material in the Vendor Matl field and the vendor material UM does not equal the Purchase UM in HQ Materials, this field will default the description from the lowest UM record for the vendor/material group/material in PO Vendor Materials.

  • If the specified material (Material field) exists in EM Equipment Parts (EMEP) for the equipment, this field defaults from the Description field in EMEP.

EM Work Order Lines

The default settings for work order lines follow this hierarchy.

  • If you entered a valid vendor material in the Vendor Matl field, this field defaults from the Description field in PO Vendor Materials.

  • If you entered a valid vendor material in the Vendor Matl field and the vendor material UM does not equal the Purchase UM in HQ Materials, this field will default the description from the lowest UM record for the vendor/material group/material in PO Vendor Materials.

  • If the specified material exists in EM Work Order Parts (EMWP) or EM Equipment Parts (EMEP), defaults the description from EMWP or EMEP, respectively.

PO Pending Purchase Orders