Enter the GL account to charge for this purchase order item. The system uses this account as the default account in AP Transaction Entry; GL updates do not occur from the PO module.

The defaults for this field depend on the line type:

• 1-Job – Defaults from the JC Department file, based on phase or cost type. You can override this default if you checked the Allow GL Account Override when Posting Costs box in JC Company Parameters; otherwise, the system disables the field. If the default is blank, the system allows entry, but disables the field when you save the record.

• 2-Inventory – For this type, this field defaults from the Inventory Location file. You can override this default if you checked the Allow GL Account Overrides box in IN Company Parameters; otherwise, the system disables the field. If the default is blank, the system allows entry, but disables the field when you save the record.

• 3-Expense – Defaults from the AP Vendors. You can override the default as necessary.

• 4-Equipment & 5-EM Work Order – For these types, the field defaults from the EM Department file, based on cost type, and cost code (if applicable). You can override this default if you checked the Allow GL Account Override box in EM Company Parameters; otherwise, the system disables the field. If the default is blank, the system allows entry, but disables the field when you save the record.

• 6-SM Work Order - Defaults the WIP account from the SM department assigned to the service center or division specified on the SM work order. The system determines the default as follows:

  1. If you specified a division on the work order scope and an alternate department is assigned to the division, the system will first look for an override WIP account for parts based on the call type assigned to the work order scope. If an override account is found for the call type, it will default here.

  2. If no override WIP account is found for the call type, the system will use the standard WIP account for parts defined at the department level (in SM Departments, Info tab).

  3. If no alternate department is assigned to the division, the system will then use the department assigned to the service center to determine the default WIP account using the same process defined in steps 1 & 2 above.

     Why is this field disabled?

     This field is disabled if there has been activity posted on the PO item - for example if a receipt has already been posted to it.

PO Purchase Order Entry