Material

Enter the material being ordered on this PO. You can enter any material, valid or non-valid unless entering an Inventory line, in which case the material must be a valid material set up for the location in IN Location Materials.

If you specify a non-valid material, material description defaults as 'Not in material file' and unit of measure defaults as EA.

If you specify a valid material (set up in HQ Materials), the description, unit of measure, and unit cost will default from HQ Materials .

If the material exists in PO Vendor Materials for the specified vendor/material group/material, the description, unit of measure, and unit cost will default from PO Vendor Materials.

Equipment Lines

If the material number exists in EM Equipment Parts, the description and unit of measure will default from EM Equipment Parts, but the unit cost will default from HQ Materials.

If the material number also exists in PO Vendor Materials, the description and unit of measure will default from EM Equipment Parts, but the unit cost will default from PO Vendor Materials.

EM Work Order Lines

If the material number exists in EM Work Order Parts or EM Equipment Parts, the description and unit of measure will default from EM Work Order Parts or EM Equipment Parts, respectively; however, the unit cost will default from HQ Materials.

If the material number also exists in PO Vendor Materials, the description and unit of measure will default from EM Work Order Parts or EM Equipment Parts, but the unit cost will default from PO Vendor Materials.

Note: If notes exist for this material in HQ Materials, you can add them to the notes for the purchase order item by clicking the Copy Notes button (to the right of the tax fields). Material notes will be appended to any existing PO item notes. If no notes exist for the material, the Copy Notes button will be disabled.
Note: This field will be disabled once you distribute the PO item (in PO Item Distribution), receive the item (in PO Receipts Entry), or invoice the item (in AP Transaction Entry).

PO Purchase Order Entry