About Standing Purchase Orders
Standing or blanket purchase orders are open orders that you may post receipts to indefinitely - for example if you have negotiated a contract for materials at a specific unit cost but do not have a set limit (such as asphalt or concrete).
There are generally two types of standing/blanket PO’s:
Unit -based Unit of Measure
Original Units = 0.00
Unit Cost <> 0.00
Cost = 0.00
LS Unit of Measure
Cost = 0.00
Units (disabled and set to 0.00)
Unit Cost (disabled and set to 0.00)
Standing POs do not work with the PO item distribution feature since you can only distribute PO items into lines if there are units or amounts associated with those PO items. Click here for more information about the PO item distribution feature.
Setting up standing PO’s will not create a committed cost in Job Cost. When the goods are invoiced in AP Transaction Entry, the Committed Costs/Units will be updated as follows:
Standing PO with Receiving check box selected:
Remaining Committed Units/Cost = 0.00
Total Committed Units/Cost = Invoiced Units/Cost
JCCD (Cost Detail) | ||||
---|---|---|---|---|
Source | TotalCmtdUnits | TotalCmtdCost | RemCmtdUnits | RemCmtdCost |
AP Entry | 100.00 | 200.00 | 0.00 | 0.00 |
Standing PO with Receiving check box selected:
Remaining Committed Units/Cost = - Invoiced Units/Costs
Total Committed Units/Cost = 0.00
If the Update GL/Subledgers on Receipt check box (in the PO Company Parameters form) is not selected:
JCCD (Cost Detail | ||||
---|---|---|---|---|
Source | TotalCmtdUnits | TotalCmtdCost | RemCmtdUnits | RemCmtdCost |
PO Receipts | 100.00 | 200.00 | 100.00 | 100.00 |
AP Entry | 0.00 | 0.00 | -100.00 | -200.00 |
If the Update GL/Subledgers on Receipt check box (in the PO Company Parameters form) is not selected:
JCCD (Cost Detail) | ||||
---|---|---|---|---|
Source | TotalCmtdUnits | TotalCmtdCost | RemCmtdUnits | RemCmtdCost |
PO Receipts | 100.00 | 200.00 | 100.00 | 200.00 |
0.00 | 0.00 | -100.00 | -200.00 | |
AP Entry | 0.00 | 0.00 | 100.00 | 200.00 |
0.00 | 0.00 | -100.00 | -200.00 |
Standing PO’s remain open until you manually change the Status field in the PO Purchase Order Entry form to 1 - Complete.