GL Expense Interface Level

Select one of the options below to indicate how GL is to be updated when PO expense entries are posted.

  • Summary - If this option is selected, Expense PO entries will be summarized and one GL/Subledger entry will be posted for each unique GL account. Enter the description that will be used for each of these transactions in the Summary GL Description field below.

  • Detail - If this option is selected, one GL/Subledger entry will be created for each Expense PO transactions in a batch. Use the "Select Available Items for Detail Level GL Descriptions” box to define the detail description that will be used for these entries.

  • The interface level selected here will also be used when updating Cost and WIP accounts for work completed purchase lines (type 5-Purchase).

  • If the In Use checkbox is selected, you can change the interface level from 'Summary' to 'Detail or vice-versa; however, changing the interface level to or from None must be done using the PO Receipt Expense Initialize form, accessed by selecting File Initialize Expenses on Receipt . When None is selected on the PO Receipt Expense Initialize form, the In Use checkbox is not selected and you cannot toggle between Summary and Detail on this form.

PO Company Parameters