PO Audit Options

The audit options determine when new records of changes are added to the HQ Master Audit (HQMA) database table. For example, if you change a setting on the company parameters form, the system creates a new record of the change in the HQMA table.

You can view records in the HQMA table using the HQ Audit Detail report in the HQ module. See About Viewing the Master Audit Log for more information about viewing audit records in the HQMA table.

The PO audit options are listing below.

  • Company Parameters - This option is always checked. Changes made on the PO Company Parameters form will always create new entries in the HQMA table.

  • PO Entry/Change Orders – Check this box to record additions, changes, or deletions made to purchase orders (header and item detail) and PO change orders using the PO Purchase Orders and PO Change Orders forms.

Note: No audit record will be written to HQMA for purchase orders/PO change orders purged via PO Purge.
  • PO Compliance – Check this box to record additions, deletions, and changes made to compliance codes in PO Compliance, as well as compliance codes initialized to a purchase order based on the default compliance group for the job, or added/deleted via AP Vendor Compliance. However, the system will not save audit records for compliance code changes due to purging purchase orders using PO Purge.

  • PO Receipts – Check this box to record additions, deletions, and changes made to receipts in PO Receipts Entry.

Note: Audit records will not be generated for compliance code changes due to purging purchase orders.

PO Company Parameters