About Optional Reviewers for Unapproved Invoices
When you use optional reviewers, only one of multiple individuals assigned to a single approval sequence are required to approve the line in order to keep the review process going.
You can pre-assign reviewers as optional in several Vista forms that have a grid column named Optional Reviewer:
AP Unapproved Invoice Entry (header and footer)
AP Unapproved Invoice Review
HQ Reviewer Group
The AP Unapproved Invoice Status form displays the current selection as read-only.
Setting ALL reviewers on a sequence as optional does not eliminate the approval requirement for that sequence. If an invoice line’s approval sequence contains multiple reviewers, the following rules apply to allow the approval process to advance.
if ALL reviewers on a sequence are set as optional, at least one must approve
if ALL reviewers on a sequence are set as non-optional (Optional Reviewer check box is not selected), all must approve
if some reviewers on a sequence are set as non-optional and some as optional, all non-optional must approve