The Responsible Person role belonging to each reviewer group acts as an overseer for the group and the invoices assigned to it by viewing the status on each invoice using the AP Unapproved Invoice Status form.

There are a few things to remember about responsible persons:

• You must set up the responsible person in the HQ Reviewers form before assigning the role in the HQ Reviewer Group form.

• Responsible persons are not necessarily intended to approve the invoices assigned to the reviewers in the group; however, they can optionally approve the invoices assigned to the group if they are also added to the Reviewers tab on the same group in the HQ Reviewer Group form.

• If you have selected the Email responsible person check box in the HQ Reviewer Group form, they will receive email alerts when invoices/lines are rejected.

• You can designate an alternate responsible person for a reviewer group, which allows additional users to use the responsible person's code in the AP Unapproved Invoice Status form. To do so, add their user name to the User Names tab of the original responsible person in the HQ Reviewers form.