Enter Unapproved Invoices
Use the AP Unapproved Invoice Entry form to enter invoice records that need to pass through an approval process before they are posted.
Entering unapproved invoices is done in the same manner as regular AP invoices (that is, those entered using the AP Transaction Entry form), except that certain missing or incomplete data is permissible. However, data must be valid if entered, such as job numbers, purchase orders, subcontract numbers, and so forth.
If you have data to enter that is normally validated (such as a PO or Subcontract #), but has not yet been entered in the system, use F5 to access the setup form and enter the data. If you cannot currently enter the data, consider using the Description field to note and explain the data, so that you can enter it properly later.
To create an unapproved invoice record: