Field Definitions: AP Email Pay Info Form

The following is a list of field descriptions for the AP Email Pay form. Many of the descriptions include links to other topics that provide additional information about or related to the topic.

CMAcct

Enter the CM account associated with the payments whose information you are sending to vendors.

Select Criteria

Select the appropriate criteria for filtering payments.

  • Email by Paid Date – Select this option to filter by a specific pay date. When you select this option, the system enables the Paid Date field.

  • Email by Paid Month and Batch – Select this option to filter by a specific pay month and batch ID. When you select this option, the system enables the Paid Mth and Batch ID fields.

Paid Date

Enter the pay date for filtering payments. The system enables this field when you select the Email by Paid Date radio button.

Paid Month

Enter the payment month for filtering payments. The system enables this field when you select the Email by Paid Month and Batch radio button.

Batch ID

Enter the batch ID for filtering payments. The system enables this field when you select the Email by Paid Month and Batch radio button.

Email Option

Select an option for emailing vendors.

  • Email All – Select this radio button to send an email to all vendors with payments meeting the filtering criteria.

  • Email Individual – Select this radio button to send an email to a specific vendor whose payments meet the filtering criteria. When you select this option, the system enables the Vendor field.

Vendor

Enter the vendor for emailing. The system enables this field when you select the Email Individual radio button.

Return Email Address

Enter a return email address or accept the default. Your system administrator specified this default when your system was initially set up.

Subject

Enter the subject line for the email.

Body

Enter the text of the email.