AP Prepaid Process Form

Use the AP Prepaid Process form to add prepaid transactions to a payment batch.

Prepaid transactions are invoices that have already been paid with a manual check, but have not been entered into the system. You can enter prepaid transactions in the AP Transaction Entry form along with other payable transactions; the difference is that this form enables you to enter the invoice and check information in a single step.

When adding prepaid transactions into a payment batch, you can include all unprocessed prepaid transactions (no matter what batch they were entered in), or you can use the selection criteria to restrict which transactions are added to the payment batch.

Note: For the system to add prepaid transactions to a payment batch, the paid month that you specified for the transaction (Paid Month field, AP Transaction Entry form) must match the month for the payment batch.