Field Definitions: AP Viewpoint ePay export Form

The following is a list of field descriptions for the AP Viewpoint ePay export form. Many of the descriptions include links to other topics that provide additional information about or related to the topic.

CM Account

CM Account field in the AP Viewpoint ePay Export form.

Enter the bank account from which this payment will be made. Only payable transactions in this payment batch that have been assigned this CM account will be added to the data file when you click Initialize.

After clicking Initialize, you can opt to enter a new value in this field and click Initialize again, repeating for as many CM accounts as needed. Then, when you click Download, the system creates the ePay data file and maintains your chosen CM account.

Credit Service CM Account Overwrite

Credit Service CM Account Overwrite field in the AP Viewpoint ePay Export form.

The system enables this field only if your entry in this form's CM Account field matches what you have entered in the CM Acct field in the AP Company Parameters form (Payment Services tab). See Credit Service CM Acct for additional information.

In most cases, you should simply re-enter into this field the same account number that you have just entered in the CM Account field immediately above.

This field provides an option to pay these invoices (the ones you are about to initialize) from a different CM account than what was originally intended by overwriting the pre-assigned CM account.

Important: If you take this option, you will need to reconcile any imbalances with a journal entry.

Payment Methods

Payment Methods section in the AP Viewpoint ePayments Export form

You can choose which invoices from this payment batch to include in the ePay file you generate.

  • Viewpoint ePayments only - the file you generate will include only invoices from this payment batch whose payment method is N - Viewpoint ePayments; it will omit all invoices with any other payment method.
  • Include all unpaid - the file you generate will include all invoices in this payment batch, regardless of their payment method, and the system will change their payment method to N - Viewpoint ePayments.

For requirements and instructions, see AP Viewpoint ePayments Export Form

Overwrite existing CM Reference# and Seq#

Overwrite existing CM Reference# and Seq# field in the AP Viewpoint ePay Export form.

Only select this check box if you are re-initializing transactions intended for the Viewpoint ePay data file.

Selecting this check box removes already-assigned CM Reference and Sequence numbers and re-assigns new ones when you click Initialize.

Do not select this check box if you want to skip any payments that already have CM Reference # assigned when you click Initialize.

Use Multiple CM Reference #s

The Use Multiple CM Reference #s check box on the AP Viewpoint ePayments Export form.

Select this check box to have the system assign a unique CM reference number to each payment in the batch. When selected, a Starting CM Reference # field displays for specifying the number with which to begin CM reference number assignments.

Leave this check box unselected to assign the same CM reference number to all payments in the batch.

CM Reference# / Starting CM Reference #

The CM Reference# / Starting CM Reference# field in the AP Viewpoint ePayments Export form.

The title of this field changes to Starting CM Reference # when you select the Use multiple CM Reference #s check box.

  • If not using multiple CM reference numbers - This number is assigned to each payment within this Viewpoint ePayments file and must be unique within the CM Account. This field is alphanumeric and allows up to 10 characters.
    Note: To keep each payment record unique, the system appends a sequence number to the CM Reference #.
  • If using multiple CM reference numbers - Enter the starting CM reference number (up to 10 digits) for payments in this Viewpoint ePayments file. The system assigns a separate CM reference number to each payment in the file, starting with the CM reference number specified here, and skipping any reference numbers already in use.
    Note: The next time you run an export, the system defaults a starting CM reference number based on the last number used.

Description

Description field in the AP Viewpoint ePay Export form.

When you post this batch, if this particular payment includes more than one vendor, the description you enter appears in various reports and forms in the CM module. If you leave this field blank, the system uses EFT Payment as the description.

If this payment includes only one single vendor, the system inserts the vendor name in those same places in the CM module and any entry in this field is ignored.

This field accepts up to 10 characters.

Created Date

Created Date field in the AP Viewpoint ePay Export form.

Accept the default value (today's date) or modify the creation date for this ePay data file.

This field value supplies the yyyymmdd portion of the filename when you click Download to create the data file.

Created Time

Created Time field in the AP Viewpoint ePay Export form.

Accept the default value or modify the time stamp for this ePay data file.

This field value supplies the hhmm portion of the filename when you click Download to create the data file.

Effective Date

Effective Date field in the AP Viewpoint ePayments Export form.

Accept the default value (today's date), or enter the date all payments in this data file should be made effective (remitted) by Nvoicepay. This date becomes the Paid Date when you download response files from Nvoicepay and stores it to AP Payment History and to the CM module.

Note: If the effective date falls outside the payment/batch month and/or year, the system displays a warning, but allows the date.

Download Filename

Download Filename field in the AP Viewpoint ePay Export form.

Enter a file name or accept the default file name provided.

When you click Upload to create and upload the data file, the system appends the entry with a time stamp, formatted as filename_yyyymmdd_hhmm.