Add Invoices to a Batch Using AP Payment Workfile
You can add invoices in a payment workfile to a payment batch for posting.
- Transactions not marked for payment are cleared from the workfile at the point that you proceed with adding your chosen invoices to a batch.
- Transactions that you marked for payment that would have resulted in a negative payment remain in the workfile. The system does not add them to the batch.
- Any credit service invoices that have a different CM account than the one specified in the AP Company Parameters form (CM Acct field, Payment Services tab) will not be added to the payment batch.
- If you are using Comdata as your credit service provider, and you have not specified an email address in the Payment Service Email field in the AP Vendors form (Payment Method tab), the system will not add invoices/transactions for the vendor to the payment batch.
- All invoices with a payment method of Credit Service for the same vendor will be grouped together into a single payment sequence, regardless of whether you selected the Separate Payment check box during invoice entry or their addresses differ.
- Invoices with payment method of either Check or EFT that reference the credit service CM account number (CM Acct field in the AP Company Parameters form, Payment Services tab) will not be added to the batch.