Add Multiple Invoices to a Payment Batch
You can quickly add multiple invoices to a payment batch using the AP Initialize Payments form.
Payments in a batch may contain references to multiple bank accounts; specifically, invoices in the batch may all be assigned for payment from different CM accounts. (CM accounts are assigned to invoices when they are entered in the AP Transaction Entry or AP Recurring Invoices forms.) Although a payment batch can contain multiple transactions with different bank accounts, payments can only be processed for one CM account at a time.
If you want to pay only a small number of specific transactions, you can add them manually in the AP Payment Posting form rather than adding them with this form.
- It is highly recommended that you use separate payment batches to process invoices that have a different payment methods.
- The one exception to this is if you are using Viewpoint ePayments (U.S. only) because at the moment you generate the ePayments file, you can opt to change the different pay methods originally assigned on each invoice to N - Viewpoint ePayments. For details, see the field help for Payment Methods in the AP Viewpoint ePayments Export form.
- If you have set up the system to prevent "out of compliance" invoices from being added to payment batches (AP Company Parameters form, Audit Options and Invoice Options tabs), the system will skip all invoices that are out of compliance.
- Any credit service invoices that have a different CM account than the one specified in the AP Company Parameters form (CM Acct field, Payment Services tab) will not be added to the payment batch.