Void Unposted Payment Records

You can void payment records before you post a payment batch.

You can use the AP Payment Posting form to void checks for current invoices/transactions that have not yet been posted. This is possible for computer-generated, manual, and prepaid checks.
  1. In the AP Payment Posting form, select the payment to void.
  2. Click Void Payment.
    The system displays a confirmation message.
  3. In the Confirmation window, do one of the following:
    • Click Yes to void the check and not allow the system to reuse the CM reference number. The check number is removed from all transactions covered by the check, and a new "void" transaction is added to the batch. The system will record the check as voided in both CM and AP, and the number cannot be reused.
    • Click No to reverse the check and allow the system to reuse the CM reference number.
The check is voided or reversed (based on your selection in the confirmation window) and the transactions are available for payment. You can continue working with your payment batch as needed.