Invoice Numbering Scheme
The invoice numbering scheme you specify in the JB and MS Company Parameters forms may have an affect on the invoice numbering scheme used in AR.
When setting up company information in Job Billing or Material Sales, the following flags are used to indicate how invoice numbers will be assigned:
Job Billing — the Last Invoice Option in JB Company Parameters is used to specify whether you will be using Job Billing or Accounts Receivable invoice numbers. Regardless of the option selected, invoice numbers generated by the system will be based on (and will update) the ‘last invoice number’ in the company file (i.e., JB Company Parameters or AR Company Parameters).
Material Sales — the Use Invoice #s from option in MS Company Parameters determines whether you will use Material Sales or Accounts Receivable invoice numbers. Invoice numbers generated by the system will be based on the ‘last invoice number’ option in the company file (i.e., MS Company Parameters or AR Company Parameters).
If you elect to use AR invoice numbers for either module, the system will automatically track each invoice entered in AR, JB and MS, and assign invoice numbers sequentially to include invoices entered in any of the three modules.