Preparing a Business Activity Statement for PAYG Withholding

You can use the HQ BAS Process form to prepare a Business Activity Statement (BAS) for PAYG withholding. Typically, you will be reporting your withheld amounts on a quarterly basis to the Australian Taxation Office (ATO).

When entering information, you will specify a reporting date range, as well as amounts for the W3 and W4 sections of the HQ Business Activity Statement Report. Once you are finished the system will automatically generate all other amounts for the report.
When entering information, you will specify a reporting date range, as well as amounts for the W3 and W4 sections of the HQ Business Activity Statement Report. Once you are finished, the system automatically generates all other amounts for the report.
  1. Set up your company information for the current tax year in HQ ATO Tax Years.
  2. Open the HQ BAS Process form. 
It defaults to the current tax year as specified in HQ ATO Tax Years.
  3. Enter a new sequence number in the Sequence field. You can also enter New , N , or + to use the next available sequence number.
    Note: Each time you create a BAS for reporting, you must use a new sequence number. By creating a new sequence number, you can report amounts specific to the quarter (or other specified time period) rather than for the whole year.
  4. Set up your general BAS information in the following fields: Form Due On, Payment Due On, Contact Person, Contact Phone, GST Acct Method, Signature, Date, Return this completed form to, Hours, and Minutes. For more information on a specific field, see the F1 help.
  5. On the PAYG tab (PAYG Withheld section), enter a reporting month range in the Start Month and End Month fields.
    Note: Before preparing a BAS for PAYG withholding, make sure that accumulations are updated for the reporting range. See Running Ledger Updates for more information.
    Note: If you are running a partial summary for a time period that was prior to going live on Vista™ by Viewpoint, and you have entered your balance forward amounts in PR Employee Accumulations, you are limited to one payment summary for the period between July 1st through your go-live date.
  6. Enter amounts where an ABN was not quoted to you by a supplier in the Amount withheld where no ABN is quoted field.
  7. Enter the total amount for other types of withholding in the Other amounts withheld field.
  8. Click Generate PAYG Amounts. The system calculates the W1 (total salary, wages, and other payments) and W2 (amount withheld from W1) amounts and displays them on the GST/PAYG Amounts tab.
  9. On the GST/PAYG Amounts tab, review the withholding amounts and modify the Withholding Amt field as necessary.
  10. Return to the Info tab and select Options > Reports > HQ Business Activity Statement Report to run the report.
  11. File the report with the ATO.
  12. Repeat the process for each quarter.