About Clearing the In Use/Posted By Field
All batches throughout the system are tracked in HQ Batch Control.
The information on this form is set up when you create a batch in any of the posting programs (e.g. AP Transaction Entry, GL Journal Transaction Entry, PR Timecards, etc.). However, you can edit the In Use/Posted By field.
The In Use/Posted By field on the HQ Batch Control form identifies which user is currently working with the batch. As long as there is an entry in this field, the batch cannot be accessed by another user. However, if necessary, you can clear this field to open up access to a batch, as long as the batch has not been processed (Status 5) or cancelled (Status 6). The most common reason for clearing this field is when a batch’s update procedure is interrupted (indicated by a Status of 4) and you need access to the batch to complete the update.