About Assigning Invoice Numbers
You can assign invoice numbers manually (in JB T&M Bill Edit) or have the system assign them automatically by checking the Assign Invoice Numbers box.
During initialization, the system will assign numbers sequentially based on the Last Invoice # from JB Company Parameters or AR Company Parameters, depending on whether you selected Job Billing or Accounts Receivable as the Last Invoice Option in JB Company Parameters.
Once you have entered the appropriate criteria, click the Initialize Bill button to begin the initialization process. During initialization, the system calculates billable amounts in the same manner used for the JB Contract Progress Worksheet report. The worksheet may show suggested billing amounts based on both units and dollars.
Calculation is as follows:
If the contract item’s unit of measure is LS (lump sum), the system calculates the current billing based on a percent complete of actual costs to current estimated or projected costs. The dollars included are for all phase/cost types assigned to the contract item with the Bill Flag set to ‘Y-Units and Dollars’ or ‘C-Only Dollars’ (in JC Job Phases).
If the contract item’s unit of measure is anything other than LS, the system calculates the current billing based on a percent complete of actual units to current estimated or projected units. The units included in the calculation are for all phase/cost types pointed to the contract item with the Bill Flag set to ‘Y-Units’.
Multiple billings are allowed during a month. Although the progress worksheet will show previous amounts as the values for the previous month, initialization will include any prior billings for the month in the Previous Units and Previous Amount fields.
If you are using Initialize Option ‘B’, the system will process T&M items in the same manner used when processing T&M billings (option T). See Initializing T&M Billings in Related Topics below for more information.