Field Definitions: JC Cost Adjustments Form
The following is a list of field descriptions for the JC Cost Adjustments form. Many of the descriptions include links to other topics that provide additional information about or related to the topic.
When entering a new transaction, this field defaults to A (Add) and cannot be accessed.
If this is an existing transaction, specify the action for this entry.
C = Change. Use this action to make changes to transactions that have already been processed. D = Delete. Use this action to delete the transaction from all files in JC. (The delete functions in the toolbar and Records menu will only delete the entry from the batch.)
Indicate the source of the original transaction for which you are making the cost adjustment.
JC-Job Cost - Select this type if this adjustment applies to a Job Cost transaction.
CA-Cost Allocations - This type is automatically assigned to cost adjustment entries added to the batch via JC Process Cost Allocations. However, select this type if you need to manually enter an adjustment for a cost allocation transaction.
AP-Accounts Payable - Select this type if this adjustment applies to an Accounts Payable transaction.
EM-Equipment - Select this type if this adjustment applies to an equipment transaction.
MO-Material Order - Select this type if this adjustment applies to a material order transaction.
MS-Material Sales - Select this type if this adjustment applies to a Material Sales transaction.
PR-Payroll - Select this type if this adjustment applies to a Payroll transaction.
IC-Inter Company - Select this type if this adjustment applies to an intercompany job cost transaction.
The Accounts Payable, Equipment, Material, and Payroll tabs allow you to enter additional information related to AP, EM, MO/MS, and PR entries. For example, for AP-related adjustments, the Accounts Payable tab allows you to specify the applicable associated company, vendor, reference number, and if applicable, the purchase order/item or subcontract/item.
Specify the date that will be the ‘actual’ date for this transaction in the JCCD (Cost Detail) table. Initially defaults the current date or the date of the previous adjustment line.
Date field shortcuts
T or t
Set the date to the current date.
Four digit month and day
Enter a four digit month and date (MMDD) and the system will automatically add the current year.
The system will automatically set the date to tomorrow.
The system will automatically set the date to 5 days in the future.
You can actually enter any value after the +, for example you can enter +7 to set the date to next week.
The system will automatically set the date to the previous day.
The system will automatically set the date to 5 days in the past.
Just like with +, you can enter any value after the -, for example you can enter -7 to set the date to the previous week.
Specify to which job this cost adjustment applies.
If you enter a soft- or hard-closed job and you allow posting to closed jobs (flags in JC Company Parameters), “Soft-Closed” or “Hard-Closed” will appear in red to the right of the job description; however, entry is allowed. If you do not allow posting to closed jobs, a message displays indicating the job’s status and entry is not allowed.
The Field Ticket field on the JC Cost Adjustments form.
For more information about field tickets, see JC Field Ticket Form.
Enabled only if tracking hours for the cost type (flag in JC Cost Types).
Specify the number of hours to be adjusted. Enter negative hours with a ‘–‘ sign (e.g. -16.00).
If no default account was specified, or if allowing overrides and you are overriding the default, enter the GL account to charge for this cost adjustment. Must be a valid GL account set up (in GL Chart of Accounts) with a ‘Job’ or ‘null’ sub ledger code.
If this is an intercompany transaction (JC Type is IC-Intercompany), the account specified here must be a valid GL account for the To JCCo company specified above.
Why is this field disabled?
This field is enabled if one of the two conditions apply:
TheAllow GL Account override when posting costs box is checked in JC Company Parameters (GL Cost tab) on the company selected in the To JCCo field
The Allow GL Account override when posting costs box is unchecked on the company selected in the To JCCo field, but the GL account defaults as null (blank).
Where is the default GL account set up?
The transaction GL account defaults as follows:
If an override account is defined for the phase in JC Departments (Phase Overrides tab), defaults the override account.
If no override account is defined for the phase, defaults the GL account defined for the specified cost type in JC Departments (Cost Types tab).
If no GL account specified at either the phase or cost type level (in JC Departments), defaults as null.
Specify the GL account to use for the offsetting entry. Must be a valid GL account set up (in GL Chart of Accounts) with a ‘null’ (blank) sub ledger code.
This account will be used any time the detail record is modified in another batch. If you do not use an offset account, then you must create another transaction to which the current transaction will balance. If you are using the Auto Reversal option, entry of an offset account is required.
Specify the reversal status for this transaction.
0-Regular— Transaction does not need to be reversed. This type is generally used for regular cost adjustments. If using this type, you must either enter an offset account or a balancing entry.
1-Auto Reverse — Transaction is to be reversed (using JC Initialize Reversals).
2-Reversal— Reversal Transaction. This type cannot be assigned manually; it is assigned to the reversal transaction created via JC Initialize Reversals. If you do want the transaction to be reversed, change the status to ‘4’ (Cancel Reversal).
3-Reversed— Original transaction has been reversed. This type cannot be assigned manually; it is assigned automatically to the original transaction once it has been reversed (i.e. the batch is processed).
4-Cancel Reversal — Cancel reversal transaction. This type can only be assigned to transactions with a reversal status of ‘2’ (Reversal).