Field Definitions: JC Process Cost Allocations Form
The following is a list of field descriptions for the JC Process Cost Allocations form. Many of the descriptions include links to other topics that provide additional information about or related to the topic.
Allocation Date
Enter the allocation date. This date will become the ‘actual date’ for all allocation transactions in this batch.
JC Process Cost Allocations
Reversal
Check this box if all transactions in this allocations batch should be set up for reversal in a future month. Reversal status will be set to ‘1’ (auto-reverse) for each transaction.
Leave this box unchecked if you do not want transactions in this batch set up for reversal in a future month. Reversal status will be set to ‘0’ (regular) for all transactions.
JC Process Cost Allocations
Allocation Code
Specify the allocation code (from JC Allocation Codes) to process. Once entered, all specifications for the allocation code (including ‘last run’ details) are shown in the informational display below.
JC Process Cost Allocations
Job
Enabled only if the allocation’s Jobs to Allocation option is set to ‘Prompt for Job’ (in JC Allocation Codes).
Enter the job this allocation is based on and will be applied to.
JC Process Cost Allocations
Dept
Enabled only if the allocation’s Departments to Allocation option is set to ‘Prompt for Department’ (in JC Allocation Codes).
Indicate the department this allocation is based on and will be applied to.
JC Process Cost Allocations
Amount to Allocate
Displays only when Allocate Amount/Rate option is set to ‘Amount’ (in JC Allocation Codes).
Enter the amount to allocate for this batch. Defaults the allocation amount specified for the allocation code in JC Allocation Codes or the amount specified in the custom field in JC Jobs (as designated in the Job Amount Column in JC Allocation Codes). May be overridden.
JC Process Cost Allocations
Rate to Allocate
Displays only when Allocate Amount/Rate option is set to ‘Rate’ (in JC Allocation Codes).
Enter the allocation rate for this batch. Defaults the allocation rate specified for the allocation code in JC Allocation Codes or the rate specified in the custom field in JC Jobs (as designated in the Job Rate Column in JC Allocation Codes). May be overridden.
JC Process Cost Allocations
Beginning Date
Enabled only if the allocation’s Date option is set to ‘By Date Range’ (in JC Allocation Codes).
Enter the beginning date in a range of dates for which to calculate the allocation basis.
JC Process Cost Allocations
Ending Date
Enabled only if the allocation’s Date option is set to ‘By Date Range’ (in JC Allocation Codes).
Enter the ending date in a range of dates for which to calculate the allocation basis.
JC Process Cost Allocations
Add Allocation Phase Even if Job is Locked
Specify how to handle allocation phases and cost types not already set up for ‘apply to’ jobs with locked phases.
Check this box to override a job’s ‘locked phases’ status and add the allocation phase and cost type to JCJP (JC Job Phases) and JCCH (JC Cost Header).
Leave this box unchecked if you do not want to add the allocation phase and cost type to jobs with locked phases. Batch entries will still be added to the JC Cost Adjustment batch, but batch validation will create an error message for any batch sequence where the phase/cost type does not exist (in Job Phases) for a job with locked phases.
JC Process Cost Allocations
Include Soft Closed Jobs
Enabled only if the allocation applies to all jobs or a range of jobs.
Check this box to include 'soft-closed' jobs when processing this allocation. In addition to all open jobs, this allocation will be based on and applied to 'soft-closed' jobs. If checked and you do not allow posting to soft-closed jobs (flag in JC Company Parameters), you will receive the following message:
Your company has chosen the option to not allow posting to soft-closed jobs. Do you want to override this option?
If you select Yes, the system allows you to continue the allocation process. Batch validation will allow allocation types (CA) for any job with a ‘soft-closed’ status. If you select No, the system automatically clears the ‘Include Soft Close Jobs’ checkbox. You can then continue with the allocation process.
Leave this box unchecked to exclude 'soft-closed' jobs when processing this allocation. Allocation will be based on and applied to jobs with an 'open' status only.
JC Process Cost Allocations
