Field Definitions: JC Contract Items Form
The following is a list of field descriptions for the JC Contract Items form. Many of the descriptions include links to other topics that provide additional information about or related to the topic.
Standard Item Code
Enter a standard item code for the region set up on the contract or press F4 to select one from a list.
Click here for more information standard item codes.
Enter the description of the contract item.
This field defaults based on the following:
If a standard item code was entered, this field will default with the item code description. Click here for more information on item codes.
If you are not using standard regions/item codes, default will be based on the item description.
If contract was set up automatically (via JC Jobs), the first contract item will default the job description. All other items will default as described above.
If imported from PM, default will be description assigned to item in PM.
Enter the department for the contract item or press F4 to select one from a list.
Departments are created and maintained using the JC Departments form, and they define which GL accounts will be used when posting contract revenue and job costs.
Enter the tax code that will be used as a default when posting Accounts Receivable (AR) and Job Billing (JB) transactions to this contract item.
This field defaults based on the tax code on the contract, which is set up using the Tax Code field on the Info tab of JC Contracts .
Unit of Measure
Enter the unit of measure of the contract item or press F4 to select one from a list. Enter LS for lump sum.
Other types of units can be posted to job phases associated with this item, but only units for this unit of measure will be sent to Job Billing.
Units of measure are created and maintained using the HQ Units of Measure form.
Standard Item Code
If you selected an item code in the Standard Item Code field, this field will populate with the unit of measure on the item code. More
Enter the original units for the contract item.
This field is only enabled when the unit of measure selected in the Unit of Measure field is not lump sum (LS).
Do not enter any amounts related to change orders here. Changes should be made using the change order forms in Job Cost or Project Management.
Click here for an overview on change orders in the PM module.
Click here for information on change orders in the JC module.
Enter the unit price of the contract item. This field is disabled if LS is selected in the Unit of Measure field.
If using metric units of measure, this field will default based on the conversion factor set up for the metric unit of measure in JC Metric Conversions. If you did not specify a conversion factor, the unit price defaults to 0.00.
Standard Item Codes
If you selected an item code in the Standard Item Code field, this field will populate with the unit price on the item code. More
Specify the original dollar value for this contract item. If units and unit price have been entered, the amount will default based on the units x unit price. The amount may be overridden; however, the unit price will not be recalculated. A warning will display indicating that units/unit price may be incorrect, but the amount will be accepted. This allows for rounding the contract amount, while leaving the agreed upon unit price intact.
Do not enter any amounts related to change orders here. Changes should be made using the Change Order programs in Job Cost or Project Management.
Specify the start month for this contract item. Initially defaults from the contract start month (header). This month will be used to store original contract amounts and cost estimates for this contract item.
Enter the retainage percent for this contract item. When creating a new contract item, this field defaults with the retainage percent set up on the contract (Default Retainage Percentage field in the JC Contracts form).
When you create new subcontract items in the PM and SL modules, this value will be used as the default retainage percentage.
The diagram below outlines how the system will select the default retainage percentage for subcontract items when they are created in the PM and SL module.
Enter the markup rate for this contract item. Enter 5% as .05, 25% as .25, 100% as 1.00.
This rate will be used during T&M billing when the Markup Opt for a template sequence is 'Rate' and no markup rate is specified for the template sequence. Each item on the billing will use its own markup rate when calculating the billing amount. For total addons, if a contract item is assigned to the template sequence, that contract item's markup rate will be used. If no markup rate is specified for that contract item, the markup rate for each individual item on the billing is used.
For use with subcontract worksheets.
Check this box to have the percent complete for subcontractors (linked to this item) to be the same as the percent complete for this item.
Leave this box unchecked if you do not want the percent complete for subcontractors (linked to this item) to be the same as the percent complete for this item.
Indicate the bill type for this contract item. Initially, this defaults to the bill type specified for the contract (header).
Progress - Select this option to have costs for this item billed on a percent complete or units complete basis.
T & M - Select this option to have costs for this item billed on a Time and Materials basis.
Both - Select this option to have costs for this item billed on a Time & Materials and/or Progress basis. You might typically use this option for items you bill on a T&M basis with a Progress backup.
None - Select this option if you are not billing costs through Job Billing.
Initialize As $0.00
This option determines how This Bill WC Units/This Bill WC Amount values are initialized for contract item's in JB Bill Initialization (using options P, B, or X only). When checked, initialization sets the contract item's This Bill WC Units/This Bill WC Amount values to 0.00 in JB Progress Billings (Items tab). You can edit item amounts as necessary in JB Bill Edit (Items tab).
You might typically check this box for:
contract items that have been over billed (e.g. mobilization, equipment movement, etc.).
fully billed negative contract items
contract items for which you are billing negative change orders
If the Initialize As $0.00 box is unchecked, the system will initialize the contract item's This Bill WC Units as a calculation of the To Date Units minus Previous Units. For LS item's, This Bill WC Amount will be initialized as calculation of To Date Amount minus Previous Amount.