Field Definitions: JC Contract Purge Form

The following is a list of field descriptions for the JC Contract Purge form. Many of the descriptions include links to other topics that provide additional information about or related to the topic.

Purge Option

Specify which method to use for purging contracts.

  • Purge By Month - Select this option to purge contracts by month. Only contracts where the Month Closed (in JC Contracts) is equal to or less than the Month specified below and the status is ‘3’ (Hard Closed) will be purged.

  • Purge By Contract - Select this option to purge a specific contract (indicated below). Only contracts with a status of ‘3’ (Hard Close) will be purged.

    Purge Contracts/ Contract History

Click here for step by step instructions on how to purge contracts or contract history.

 

JC Contract Purge

Purge Contract: Contract

Contract field in the JC Contract Purge field, Purge Contract tab.

Enabled only when purging by contract.

Enter the contract to purge. If the contract is eligible for purging (that is, has a ‘hard closed’ status), it will be added to the contracts grid in the lower part of the form. If the contract is not eligible for purging (that is, has an ‘open’ or ‘soft closed’ status), a message is displayed indicating the contract has not been closed and cannot be purged. It will not be added to the contracts grid. You will need to close the contract before you can purge it.

For more information and step-by-step instructions to purge contracts or contract history, see About the JC Contract Purge Form.

 

JC Contract Purge

Month

This field is only enabled when purging by month.

Specify the month (must be equal to or less than last month closed in subledgers) to which the Month Closed defined for each contract (in JC Contracts) will be compared when determining contracts eligible for purging. If a contract’s Month Closed is equal to or less than this month and the contract has a ‘hard closed’ status, it will be added to the contracts grid below. You can uncheck the Purge box for any contracts in the grid that you do not want purged.

Purge Contracts/ Contract History

Click here for step by step instructions on how to purge contracts or contract history.

 

 

JC Contract Purge

 

Update Summary History Tables

Check this box to update the summary history tables when this contract/job is purged. All units (Actual, Original, Current, and Projected) for phases/cost types on the job with the Item Unit Flag set to Y (checked) in JCCH and a unit of measure matching that of the related contract item will be rolled into JCHC (JC History by Contract). If you have selected cost types in the Update Contract History Hours for Cost Types selection box, the Actual, Original, Current, and Projected hours for each selected cost type will also be rolled up into JCHC (JC History by Contract).

Note: If you check this option and history already exists in the JCHC (JC History by Contract) and JCHJ (JC History by Job) tables for the contract/job, you will receive a message informing you that the job has already been purged and asking if you want to replace the existing data. Select Yes to delete the existing contract/job history and replace it with the history of the contract/job currently being purged. Select No to leave the existing history intact. The specified contract/job will not be purged.

Leave this box unchecked if you do not want to update the summary history tables when this contract/job is purged.

Purge Contracts/ Contract History

Click here for step by step instructions on how to purge contracts or contract history.

 

JC Contract Purge

 

Update Contract History Hours for Cost Types

Enabled only if the Update Summary History Tables option is checked.

Select all cost types for which you want the Actual, Original, Current, and Projected hours rolled up into JCHC (JC History by Contract).

Purge Contracts/ Contract History

Click here for step by step instructions on how to purge contracts or contract history.

 

JC Contract Purge

Purge Contract History: Contract

Contract field in the JC Contract Purge field, Purge Contract History tab.

Enter the contract to purge from the summary history tables.

When you purge a contract/job using the Purge Contract tab, the system writes contract/job information in the JCHC (JC History by Contract) and JCHJ (JC History by Job) tables. If you want to reuse the contract and job numbers, you must purge these system-created records.

For more information and step-by-step instructions to purge contracts or contract history, see About the JC Contract Purge Form.

 

 

JC Contract Purge