Field Definitions: JC Departments Form
The following is a list of field descriptions for the JC Departments form. Many of the descriptions include links to other topics that provide additional information about or related to the topic.
Department
Enter a code for this department, up to 10 characters. Once added, a department code may be deleted only if it is not currently assigned to any contracts.
JC Departments
Description
Enter a description of the department. The value in this field can be up to 30 characters long.
JC Departments
Open Revenue Acct
Enter the liability or income account where revenue on open contracts should be posted.
JC Departments
Closed Revenue Acct
Required.
Specify the income account to which revenue will be posted after the contract is closed if posting to a closed job is allowed. JC Contract Close may also use this entry to move amounts from open to closed accounts.
JC Departments
Cost Types: Cost Type
Enter the cost type for which to designate open/closed GL accounts for work-in-progress.
JC Departments
Cost Types: Open WIP Account
Specify the asset or expense account to which costs for open jobs will be posted.
JC Departments
Cost Types: Closed WIP Account
Specify the expense account into which all costs will be posted after the job is closed if posting to a closed job is allowed. JC Contract Close may also use this entry to move amounts from open to closed accounts.
JC Departments
Phase Overrides: Phase
Enter a phase or press F4 to select one from a list.
The phase in this field does not have to be set up using the JC Phases form.
JC Departments
Phase Overrides: Open WIP Account
Specify the GL account for open jobs that will be debited when posting costs to this phase.
JC Departments
Phase Overrides: Closed WIP Account
Specify the GL account to debit when posting costs to this phase after the job is closed if posting to a closed job is allowed. JC Contract Close may also use this entry to move amounts from open to closed accounts.
JC Departments
Phase Overrides: Exclude Payroll
Check this box if this phase override will not be used for transaction's with a Payroll source. In which case, the GL account specified for the earnings type, liability type, or cost type will be used.
Leave this box unchecked if this phase override will always be used, regardless of the transaction's source.
JC Departments
Liability Types: Liability Type
Specify a valid liability type for which separate accounting is required. This is only required if burden expense is to be posted to a separate GL account other than the cost type account.
JC Departments
Liability Types: Open Burden Acct
Enter the account to debit for open jobs if burden expense is to go to a different account than the one assigned to the cost type.
JC Departments
Liability Types: Closed Burden Acct
Enter the account to debit for closed jobs if burden expense is to go to a different account than the one assigned to the cost type. This will be used if you allow posting to closed jobs, and may also be used by JC Contract Close to move amounts from open to closed accounts.
JC Departments
Earnings Types: Earnings Type
Only used if you assigned any special earnings types to earnings codes in Payroll so those earnings are posted to a different debit account than regular earnings.
JC Departments
Earning Types: Open Labor Acct
Specify the expense account for open jobs to debit for any of the special earnings categories you are using.
JC Departments
Earnings Types: Closed Labor Acct
Specify the expense account to debit for closed jobs for any of the special earnings categories you are using. This will be used if you allow posting to closed jobs, and may also be used by JC Contract Close to move amounts from open to closed accounts.
JC Departments
