Field Definitions: PC Potential Projects Form
The following is a list of field descriptions for the PC Potential Projects form. Many of the descriptions include links to other topics that provide additional information about or related to the topic.
Potential Project ID
Enter a code, up to 20 characters for this potential work project.
PC Potential Projects
Project Name
Enter the name of this potential project. Up to 60 characters allowed.
PC Potential Projects
Description
Enter a description of this potential project. Space allowance is virtually unlimited.
Spelling Check
You can run a spell check for any notes entered in this window; however, the spell check must be run before you add the notes to the upper pane. To run the spell check, click the Spelling button in the toolbar () .
PC Potential Projects
Street
Enter the street address for this potential project. Up to 60 characters allowed.
PC Potential Projects
City
Enter the city for this potential project. Up to 30 characters allowed.
PC Potential Projects
State
Enter the state (up to 4 characters) in which this potential project is located.
The system validates the state based on the Default Country specified in HQ Company Parameters for the active company. If not valid, an error displays, but entry is allowed. You must then enter a valid country for this state in the Country field.
PC Potential Projects
Zip Code
Delete this text and replace it with your own content.
PC Potential Projects
Country
Enter the 2-character country code for this potential project. Entry in this field is required when the address exists outside the Default Country specified in HQ Company Setup for the active company. Country must be valid for the specified state (e.g. state, province, territory, etc.) as defined in HQ States.
PC Potential Projects
Region
Enter the region code that represents where the potential project is located or press F4 to select one from a list.
Regional codes are created and maintained in PC Region IDs .
PC Potential Projects
Project Size
Enter the size (in units) of this potential project. Up to 15 digits allowed (9 digits before the decimal, 3 digits after).
PC Potential Projects
UM
Enter the unit of measure that represents the units specified in the Project Size field.
PC Potential Projects
Value
Enter the dollar value of this potential project (as defined by the client).
PC Potential Projects
Prime/Sub
From the drop-down, select whether your company is the prime contractor or the subcontractor for this potential project.
PC Potential Projects
Project Status
Enter the status of the potential project or press F4 top select one from a list. Only active status codes will display in the list.
Project statuses are created and maintained in HQ Project Status Codes.
PC Potential Projects
Project Type
Enter the project type of the potential project or press F4 to select one from a list.
Project type codes are created and maintained in PC Project Type Codes .
PC Potential Projects
Contract Type
From the drop-down, select the contract type for this potential project.
G - Guaranteed Maximum Price
L - Lump Sum
T - Time and Materials
C - Cost Plus
U - Unit Price
PC Potential Projects
Bid Result
From the drop-down, select the bid result for this potential project.
P - Pending
L - Lost
W - Won
C - Project Canceled
D - Did Not Bid
PC Potential Projects
Bid Awarded
The date the bid was awarded.
Date field shortcuts
T or t |
Set the date to the current date. |
MMDD Four digit month and day |
Enter a four digit month and date (MMDD) and the system will automatically add the current year. |
+ |
The system will automatically set the date to tomorrow. |
+5 |
The system will automatically set the date to 5 days in the future. You can actually enter any value after the +, for example you can enter +7 to set the date to next week. |
- |
The system will automatically set the date to the previous day. |
-5 |
The system will automatically set the date to 5 days in the past. Just like with +, you can enter any value after the -, for example you can enter -7 to set the date to the previous week. |
PC Potential Projects
Primary Competitor
Enter the name of the primary competitor on the bid. Up to 30 characters allowed.
PC Potential Projects
Competitor Bid
Enter the primary competitor's bid for this potential project.
PC Potential Projects
Bid Number
Enter the bid number for this potential project. Up to 20 characters allowed.
PC Potential Projects
Estimator
Enter the estimator for this project. Up to 30 characters allowed.
PC Potential Projects
Department
Enter the job cost department for this project or press F4 to select one from a list.
Job cost departments are created and maintained in JC Departments .
PC Potential Projects
Bid Bond Required
Check this box if a bid bond is required for this project.
Uncheck this box if a bid bond is not required for this project.
PC Potential Projects
Pre-Qualification Required
Check this box if pre-qualification is required to bid on this project.
Uncheck this box if pre-qualification is not required to bid on this project.
PC Potential Projects
Bid Day: Date
Enter the date the bid for this project is due to the client/owner.
Date field shortcuts
T or t |
Set the date to the current date. |
MMDD Four digit month and day |
Enter a four digit month and date (MMDD) and the system will automatically add the current year. |
+ |
The system will automatically set the date to tomorrow. |
+5 |
The system will automatically set the date to 5 days in the future. You can actually enter any value after the +, for example you can enter +7 to set the date to next week. |
- |
The system will automatically set the date to the previous day. |
-5 |
The system will automatically set the date to 5 days in the past. Just like with +, you can enter any value after the -, for example you can enter -7 to set the date to the previous week. |
PC Potential Projects
Bid Day: Time
Enter the time this bid is due to the client/owner.
PC Potential Projects
Pre-Bid Meeting: Date
Enter the date of the pre-bid meeting.
PC Potential Projects
Pre-Bid Meeting: Time
Enter the time of the pre-bid meeting.
PC Potential Projects
Pre-Bid Meeting: Instructions
Enter instructions or other information about the pre-bid meeting. Space is unlimited.
Spelling Check
You can run a spell check for any notes entered in this window; however, the spell check must be run before you add the notes to the upper pane. To run the spell check, click the Spelling button in the toolbar () .
PC Potential Projects
Bid Administration: Bid Status
From the drop-down menu, select the bid status for this project.
N - Not Started
S - Started
I - Invitation to Bid Sent
P - In Progress
C - Complete
B - Bid Submitted
A - Bid Awarded
PC Potential Projects
Bid Administration: Bid Started
Enter the date on which the bid process started for this project.
PC Potential Projects
Bid Administration: Bid Completed
Enter the date the bid process for this project was completed.
Date field shortcuts
T or t |
Set the date to the current date. |
MMDD Four digit month and day |
Enter a four digit month and date (MMDD) and the system will automatically add the current year. |
+ |
The system will automatically set the date to tomorrow. |
+5 |
The system will automatically set the date to 5 days in the future. You can actually enter any value after the +, for example you can enter +7 to set the date to next week. |
- |
The system will automatically set the date to the previous day. |
-5 |
The system will automatically set the date to 5 days in the past. Just like with +, you can enter any value after the -, for example you can enter -7 to set the date to the previous week. |
PC Potential Projects
Bid Administration: Bid Submitted
Enter the date the bid for this project was submitted to the owner/client.
PC Potential Projects
Plan Availability: Plan Locations & Instructions
Enter the location of the project plans or other bid documents, along with any instructions related to the project plans. Space is virtually unlimited.
Spelling Check
You can run a spell check for any notes entered in this window; however, the spell check must be run before you add the notes to the upper pane. To run the spell check, click the Spelling button in the toolbar () .
PC Potential Projects
Plan Availability: URL
Enter the URL (Internet address) of the website on which the project plans and/or bid documents are located (e.g. www.websiteaddress.com).
PC Potential Projects
Plan Administration: Ordered
Enter the date on which plans were ordered for this project.
PC Potential Projects
Plan Administration: Received
Enter the date you received the plans for this project.
PC Potential Projects
Plan Administration: Cost
Enter the cost of the plans for this project.
PC Potential Projects
Labor Cost
Enter the estimated cost of labor for this project.
PC Potential Projects
Material Cost
Enter the estimated cost of materials for this project.
PC Potential Projects
Equipment Cost
Enter the estimated cost of equipment for this project.
PC Potential Projects
Subcontract Cost
Enter the estimated subcontractor costs for this project.
PC Potential Projects
Other Cost
Enter the estimate of other costs for this project.
PC Potential Projects
Total Cost
The system automatically defaults the total cost as a sum of all other costs (labor, material, equipment, subcontract, and other). You can override the calculated value if desired; however, cost breakdown amounts will not be recalculated (since the system has no way of knowing which cost to update).
If you did not breakdown costs for this project, the total cost defaults as null. Enter the total cost for this project.
PC Potential Projects
Labor Hours
Enter the estimated number of labor hours for this project.
PC Potential Projects
Equipment Hours
Enter the estimated number of hours this equipment will be on this project.
PC Potential Projects
Profit/Overhead
Enter the profit and/or overhead amount for this project.
PC Potential Projects
Bid Markup
The system automatically defaults the bid markup percentage as a calculation of Profit/Overhead ÷ Total Cost. You may override this value; however, this will cause the Profit/Overhead value to be recalculated, and the bid markup percentage will no longer be an accurate representation of Profit/Overhead ÷ Total Cost.
PC Potential Projects
Total Bid Price
The system automatically defaults the total bid price as the sum of Total Cost and Profit/Overhead. You may override this value if necessary; however, changing the default will cause an adjustment of the Bid Markup and Profit/Overhead amounts.
PC Potential Projects
Certificate Type
Enter a certificate type code (e.g. MBE, WBE, DBE, etc.) or press F4 to select one from a list.
Certificate types are created and maintained using PC M/WBE Certificate Types.
PC Potential Projects
Goal %
Enter this project's participation goal for percentage of vendors/subcontractors with this certificate type. Must be a positive value equal to or greater than 0%, but not to exceed 100%.
PC Potential Projects
Actual %
Enter the actual percentage of vendors/subcontractors with this certificate type that are assigned to this project. Must be a positive value equal to or greater than 0%, but not to exceed 100%.
PC Potential Projects
Goal Amount
Enter this project's participation goal for number of vendors/subcontractors with this certificate type.
PC Potential Projects
Actual Amount
Enter the actual number of vendors/subcontractors with this certificate type that are assigned to this project.
PC Potential Projects
Goal Met
Check this box if the project participation goals (% and Amount) have been met for this certificate type.
Uncheck this box if the project participation goals for this certificate type have not been met.
PC Potential Projects
Sequence (Seq)
Enter N, New, or + to add a new sequence. The system automatically assigns the next available sequence number.
PC Potential Projects
Contact Type
Enter the contact type code for a project team member or press F4 to select one from a list. The contact type represents in what capacity this contact performs for this project (e.g. project manager, subcontractor, architect, etc.).
Contact type codes are created and maintained in PC Contact Types .
PC Potential Projects
Contact Source
From the drop-down menu, select the contact source for this project team member.
AP Vendor
AR Customer
PM Firm Contact
PR Employee
JC Project Manager
The contact source determines from where you will select the contact for this team. For example, if you select a contact source of AP Vendor, you must specify a vendor set up in AP Vendors.
PC Potential Projects
Contact Code
Enter a contact or press F4 to select them from a list.
The F4 lookup varies depending on the selection in the Contact Source field. For example, if you selected AP Vendor, the F4 lookup displays a list of vendors from AP Vendors. If you selected PM Firm Contact and entered a firm in PM Firm, only contacts associated with the selected PM firm display in the F4 lookup.
PC Potential Projects
Start Date
Required.
Enter the projected start date for this potential project.
Date field shortcuts
T or t |
Set the date to the current date. |
MMDD Four digit month and day |
Enter a four digit month and date (MMDD) and the system will automatically add the current year. |
+ |
The system will automatically set the date to tomorrow. |
+5 |
The system will automatically set the date to 5 days in the future. You can actually enter any value after the +, for example you can enter +7 to set the date to next week. |
- |
The system will automatically set the date to the previous day. |
-5 |
The system will automatically set the date to 5 days in the past. Just like with +, you can enter any value after the -, for example you can enter -7 to set the date to the previous week. |
PC Potential Projects
Completion Date
Required.
Enter the projected completion date for this potential project.
PC Potential Projects
Revenue Estimate
Required.
Enter the estimated total revenue for this potential project.
In addition, if you have set up forecasting options in JC Company Parameters (Forecast tab), this amount will be used (in conjunction with the start and completion dates) to generate the revenue forecast for this project (Forecast tab).
PC Potential Projects
Cost Estimate
Required.
Enter the estimated total cost for this potential project.
PC Potential Projects
Profit Estimate
Required.
Enter the estimated total profit for this potential project. Defaults a value based on the revenue estimate less the cost estimate.
PC Potential Projects
Go Probability %
This is a required field that represents the probability that your company will take on the work.
Enter the 'go probability' percentage for this potential project.
PC Potential Projects
Award Probability %
This is a required field that represents the probability that your company will be awarded the work.
Enter the 'award probability' percentage for this potential project.
This value will be used in the calculation of the Projected Chase amount (i.e., Revenue Estimate x Go Probability x Award Probability).
PC Potential Projects
Projected Chase
Required.
Enter the projected chase estimate (i.e. the value of the potential work). This field defaults based on the following calculation: (Revenue Estimate x Go Probability %) x Award Probability %.
PC Potential Projects
Project Manager
Enter a valid project manager (from JC Project Managers) for this potential project.
Press F4 to select one from a list.
PC Potential Projects
Generate Forecast
Required.
Check this box to allow a forecast to be generated for this potential project. When the project is saved, the system will automatically initialize forecast values (Forecast tab) based on the revenue, cost, and profit estimates defined for the project (Info tab) and the forecast options defined in JC Company Parameters. In addition, forecasting information for this potential project will be included in reports and Business Intelligence (BI).
Uncheck this box if you do not want to generate a forecast for this potential project (default). Forecasting information will not be included in reports or Business Intelligence. In addition, forecast values will not be initialized automatically for the project; however, you can manually enter them manually.
PC Potential Projects
Revenue %
Enter the projected revenue percent for this period (month).
If you checked the Allow Forecasting box (Forecast Info tab) and forecasting options have been defined in JCCompany Parameters (Forecast tab), this field will default a value based on the total number of months for the project and the # of Revenue Forecast Intervals and Revenue % Complete at end of each Interval fields in JC Company Parameters (Forecast tab).
PC Potential Projects
Revenue Amount
Enter the projected revenue amount for this period (month).
If you checked the Allow Forecasting box (Forecast Info tab) and forecasting options have been defined in JCCompany Parameters (Forecast tab), this field will default an amount based on the revenue estimate (Forecast Info tab) x revenue percent specified for this month (to the left). Overriding the default amount will recalculate the revenue percent.
PC Potential Projects
Cost %
Enter the projected cost percent for this period (month).
If you checked the Allow Forecasting box (Forecast Info tab) and forecasting options have been defined in JC Company Parameters (Forecast tab), this field will default a value based on the total number of months for the project and the # of Cost Forecast Intervals and Cost % Complete at end of each Interval fields in JC Company Parameters (Forecast tab).
PC Potential Projects
Cost Amount
Enter the projected cost amount for this period (month).
If you checked the Allow Forecasting box (Forecast Info tab) and forecasting options have been defined in JC Company Parameters (Forecast tab), this field will default an amount based on the cost estimate (Forecast Info tab) x cost percent specified for this month (to the left). Overriding the default amount will recalculate the cost percent.
PC Potential Projects
Period
Enter the period to which this forecast line applies (MM/YY).
If you checked the Allow Forecasting box (Forecast Info tab) and forecasting options have been defined in JC Company Parameters (Forecast tab), this column will default all periods applicable to this project based on values in the Start Date and Completion Date fields (Forecast Info tab).
PC Potential Projects
PM Firm
Enter a PM firm or press F4 to select one from a list. This field is enabled only when you select PM Firm Contact in the Contact Source field.
PM firms are created and maintained in PM Firms .
PC Potential Projects
