Material

Enter the material for this purchase order item. You can enter any material, valid or invalid, unless entering an Inventory line, in which case the material must be a valid material set up for the location in IN Location Materials.

If you enter a invalid material, the material description defaults as 'Not in material file' and unit of measure defaults as lump sum (LS). If you enter a valid material (set up in HQ Materials), the description, unit of measure, and unit cost default from HQ Materials.

If the material exists in PO Vendor Materials for the specified vendor/material group/material, the description, unit of measure, and unit cost defaults from PO Vendor Materials.

Equipment Lines

If the material number exists in EM Equipment Parts, the description and unit of measure default from EMEP. Unit cost defaults from HQMT.

If the material number also exists in PO Vendor Materials, the description and unit of measure default from EM Equipment Parts, but the unit cost defaults from PO Vendor Materials.

Work Order Lines

If the material number exists in EM Work Order Parts or EM Equipment Parts, the description and unit of measure default from EM Work Order Parts or EM Equipment Parts, respectively. Unit cost defaults from HQ Materials.

If the material number also exists in PO Vendor Materials, the description and unit of measure will default from EM Work Order Parts or EM Equipment Parts, but the unit cost defaults from PO Vendor Materials.

Note: If notes exist for this material in HQ Materials, you can add them to the notes for the purchase order item by clicking the Copy Notes button (to the right of the tax fields). The system appends material notes to any existing PO item notes. If no notes exist for the material, the system disables the Copy Notes button.

About the PO Add Item Form

About the PO Change Order Entry Form