About Calculating Material Costs

For items that have material codes set up in HQ Materials, the system automatically defaults the unit cost of each item on an order.

The ECM field defaults from the Materials file in HQ Materials. Units are defined as being purchased per each, per hundred, or per thousand. This method is illustrated in the following example:

Units Ordered

Unit Cost


Total Cost



E (1)




C (100)

$ 200



M (1000)

$ 20

Material Cost Overrides

If you are using the Category Discount and/or Vendor Materials features, you can set up overrides to material costs by vendor/category or by vendor. How costs for materials are calculated depends on how overrides are defined in these two forms.

When setting up category discounts, you assign a specific discount percent to each material group/category. The default material cost will then be calculated at the standard unit price in HQMT less the discount.

When setting up material cost overrides by vendor, you select one of four cost options that will be used to calculate the override cost for materials in the selected category. With either of these override methods, you can also set up overrides that apply to specific jobs, but do not affect purchases for other jobs.

Click here for information on the category discounts.

Click here for information vendor materials.