Field Definitions: PO Receipt Expense Initialize Form
The following is a list of field descriptions for the PO PO Receipt Expense Initialize form. Many of the descriptions include links to other topics that provide additional information about or related to the topic.
Update GL/Subledgers on Receipt
Check this box to have GL accounts and subledgers updated when receiving goods on purchase orders (in PO Receipts Entry). When selected, JC Interface, EM Interface, IN Interface, and GL Expense Interface Level fields are enabled, and you must define what information will be updated to GL and at what level
Do not check this box if GL accounts and subledgers will not be updated when receiving goods on purchase orders.
JC Interface Level
EM Interface Level
IN Interface Level
GL Expense Interface Level
Select one of the options below to indicate how GL is to be updated when PO expense entries are posted.
Summary - If this option is selected, Expense PO entries will be summarized and one GL/Subledger entry will be posted for each unique GL account. Enter the description that will be used for each of these transactions in the Summary GL Description field below.
Detail - If this option is selected, one GL/Subledger entry will be created for each Expense PO transactions in a batch. Use the "Select Available Items for Detail Level GL Descriptions” box to define the detail description that will be used for these entries. None - If this option is selected, no GL/Subledger update for Expense PO transactions will occur. When this option is selected, the “In Use” check box is not selected on PO Company Parameters, and the GL Expense Interface Level cannot be changed on that form.
Summary GL Description
Detail Level GL Description
Using the selection box to the right, indicate the fields you want included as part of the GL transaction description each time a detailed expense PO entry is interfaced to GL. Available fields are:
Items will be added to the description in the order they are selected. To remove an item from the description, unselect the item. When the GL entry is made, the system pulls the data from each of the fields and creates the description from the information.
Specify the accrual account to be updated when Job, Equipment, Inventory, and Expense PO transactions are interfaced to GL. This account will also be updated when receiving materials (via PO Receipts Entry) that were purchased for an SM work order.