About the SL Subcontract Entry Form

Use this form to set up subcontracts, and enter backcharges and add-ons.

You can also use this form to enter change order items, but typically, change order items are entered using SL Change Order Entry.

As you enter each subcontract item, total and remaining committed costs are updated to Job Cost. These costs, together with any change order costs entered in SL Change Order Entry, determine the subcontract’s Current amount. Units are also updated if they are in the same unit of measure as the phase/cost type. The Original Subcontract Amount field at the top right-hand of the form tracks the sum of all regular subcontract items (excluding deleted items and add-on items) while the Original Subcontract Tax field tracks the sum total of the tax rate for all regular subcontract items.

Each item’s original and current units, unit cost, and total cost, tax information, as well as invoiced and remaining amounts can be reviewed on the Costs tab (detail section of the form). However, because the system does not update automatically, this display-only information is not accessible until the subcontract has been posted and called into a new batch.

  • When you add an item to a subcontract, the system sends the tax rate amount to JC. If the tax rate amount changes, the system will not update the committed cost amounts. When relieving committed costs through AP, the system will relieve the original tax rate amount from the committed cost, but will use the current tax rate on the AP invoice.

  • Before setting up a subcontract, the subcontractor, and any suppliers referenced on the subcontract, must be set up in AP Vendors.

Click on an link below for more information.

Reopen a closed subcontract

Processing a backcharge

Entering add-on items

Delete a subcontract or subcontract item

Setting Maximum Retention Amounts

About Changing Existing Subcontracts

About Entering Change Order Items

About Subcontract Status

About Tracking Compliance

About Setting Up Retainage on Work Complete and Stored Materials