Field Definitions: SL Worksheet Initialization Form
The following is a list of field descriptions for the SL Worksheet Initialization form. Many of the descriptions include links to other topics that provide additional information about or related to the topic.
Enter a vendor reference number that will easily identify this payment transaction, up to 10 characters. This can be any number, but is typically the invoice number. Also, consider using a combination of numbers, such as combining the job number and the payment control number. For example, if the job number is (1150- -) and the pay control number is (15), the AP reference number might be (1150-15). This field may be overridden.
Specify the bill month (in JB) to initialize invoice amounts from for the specified range of subcontracts.
Enter the CM account for paying invoices generated by this worksheet. This field may be overridden.
Enter a description of this transaction, up to 30 characters. This description is updated to AP as the invoice transaction description. This field may be overridden by subcontract (Subcontracts section of worksheet).
Specify the date that invoices generated by this worksheet will be due for payment. If this field is left blank, the initialization generates due dates based on the vendor’s payment terms. This field may be overridden.
Include all Subcontracts for the Selected Job(s)
Check this box to include all subcontracts for the selected job on the worksheet.
Do not check this box if you want to add specific subcontracts to the worksheet.
Enter an invoice date, or accept the current date default. This date will become the AP transaction invoice date and will be used in various AP reports.
Specify the job to begin the worksheet initialization with.
Specify the job to end the worksheet initialization with. The field defaults the Job that you entered in the Job field associated with the Beginning JC Co# field.
Enter a payment control code.
The pay control code is used to group invoices together for payment, and it allows you to easily pay the subcontractors when you get paid by the owner.
When using AP Payment Posting or AP Payment Workfile , you can select the invoices that should be paid by payment control code, and all invoices that have the same payment control code are added to the payment work file.
Use Job Billing to Initialize Invoice Amounts
Check this box to initialize invoice amounts for the subcontractor based on the quantities and/or percent complete entered in Job Billing.
If this box is not checked, all data entry fields will be set to zero.
Beginning JC Co#
Specify the Job Cost company to begin the worksheet initialization with.
Specify the beginning subcontract in a range of subcontracts to add to the worksheet.
Ending JC Co#
Specify the Job Cost company to end the worksheet initialization with. The field defaults the JC company that you entered in the Beginning JC Co# field.
Specify the ending subcontract in a range of subcontracts to add to the worksheet. This field defaults the subcontract that you entered in the Beginning Contract field.